Our iOS App enables you to organize your life and apply Getting Things Done (GTD) on your mobile device. We want to put the learnings from our productivity series into your hands. Try it and let us know what you think.
How to make advanced software scale to 100%
The last post showed different ways advanced GTD software can support you with. This post will describe what you can do to ensure your tool scales to your needs in a 100% complete system.
These 3 features describe how you can make your system more scalable:
How advanced software can help you to get you to 100%
The last post showed how simple list management solutions prevent us from getting a 100% GTD system. This post will describe some ways advanced To-do software could help you to get closer to the ideal 100%.
The following points are a description of what is possible today. All the features discussed here are possible with at least one tool that is available now. I have been using OmniFocus (copyright OmniGroup) for OSX (Pro version) and iOS. It allows me to do all of the features described. Other software with the same capabilities might exist. If you are using an advanced tool with similar capabilities, please share it in the comments.
I hope you will find the detailed feature description useful when evaluating which tool to use. The points can serve as a checklist for choosing your most powerful tool. It tells you what you are missing out on, if you are using a simpler tool. I hope it will inspire you to use the tool you are using to serve you best or change to one which provides them if you are dissatisfied.
First of all I want to provide you with an explanation of the terms tool, outcomes, task and open loops for this post: By (advanced) tool I consider a software you use for organizing your outcomes and tasks according to GTD’s principles. The tool organizes your desired outcomes as projects, here called outcomes, and the next physical actions, here called tasks. This is equivalent to what would be on the project list and the next actions lists when using a paper system. Open loops mean all the internal and external commitments you have. In a 100% system you use a tool to deal with all the open loops.
In the following I will describe how advanced tools might help in each of the 5 steps of the GTD workflow:
Why simple lists are not enough to get to 100%
The last article described what it means for me to use the GTD workflow to get to a system that manages all open loops, namely a 100% complete system. This post lists the major reasons that in my experience make it hard to reach 100% using simple list solutions like paper or simplistic to-do list software:
The 1% that makes all the difference for your productivity
Your Mind is for having ideas, not for holding them.
This comment by David Allen stuck with me. It has changed the way I approach productivity. These 4 steps describe what it means to me to apply this quote to my life: